How to Quit your Job, don’t be a Jerk.
Job changes are inevitable, either by choice or circumstances, and thereby to quit your job can be challenging but it should be done in a professional manner. Here are some steps to keep in mind as you prepare to turn your papers in and look forward to your new endeavor.
- Right time to share the news:
Take the time and consider the why, when and how you would make the decision to realize the new opportunity while exiting the current role graciously. Ensure that once you are ready to resign still keep the conversation professions and polite. Companies understand that employees pursue new opportunities, and with professional conduct, you maintain good terms, that may leave an open door for future opportunities
- Notice period:
It is common practice to give at least two weeks’ notice from the time you submit your resignation to your last working day. Ideally one should use their paid time off’s, if these are not paid at the end, prior to the notice period, such that this period is used to support smooth transition. Work with the employer to support them without jeopardizing your plans or the new opportunity. As an example, if there is time in joining your new employment, feel free to extend the notice period to 4 weeks making it more comfortable and allowing enough time for the company to react to your departure.
- Letter of Resignation
It is important to document your resignation, and thus, even if it is a verbal conversation, follow it up with an email resignation letter. Key items to be included is clearly stating that you are resigning, start date of your notice period, and last working day. The reason for leaving and appreciation for the opportunity provided are optional points that is recommended to be included. Send a copy to HR as well.
- Feedback on reason for leaving (To Supervisor; To HR)
It is not required to mention the reason for move to a new opportunity, but it is a good way to provide feedback to your manager and company HR, so they understand and if needed take steps to mitigate future turnovers. Ensure that you do not take this meeting as an opportunity to dish out on your peers, supervisor or the company. The goal is to maintain a positive relationship with everyone t the company, so be candid but professional.
- Transition plan
After your supervisor has been made aware of your resignation, you’ll seemingly have to serve the notice period (or more) left in your role before you formally leave. throughout this point, you’ll need to complete standing comes and work together with your supervisor to see WHO ought to take over any work you won’t be able to complete in your notice period.
Document your regular efforts, wherever you’ve saved vital files, create working instructions for various pieces of equipment’s that are used regularly and other relevant information important to conduct the job. Ensuring a smooth transition is key to maintaining positive relationship with your employer.
Note that in certain circumstances, the employer may choose for immediate termination, once your serve your resignation letter, be mentally prepared for this, as you can never predict. Do not take this personally, it is mainly to protect company information and they adhering to certain company policies.
Unless you hated the workplace (even then consider saying thank you), it is always good to show gratitude to everyone that was involved in working with you.
One should personally thank your co-workers, managers, and leaders with whom you interacted and worked closely. It has become customary, but it also enables you to network with each of them and improves your network map. It is a small community, and you will mostly end up working with some of the same people at a later point, and may be you may help one of them with their next opportunity or they may help you with your future opportunity.
- Employee benefits review
While we discussed all the right things to do with your employer, make sure you review the policies on employee benefits and how it gets impacted once you end employment. Impacts to your stocks either restricted or as part of the ESPP program, insurance (life, dental, vision, health) and any other benefits.
Lastly, at some point everyone decides to leave a job in their professional careers. Taking the time to prepare ahead, creating your letter of resignation and planning out your final weeks with the employer, one can ensure a smooth departure and a swish transition for everybody concerned.